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Acadine’s result publishing system allows you to publish consolidated exam results (annual exams, mid-term exams, pre-boards, etc.) that students can access using unique credentials. Design your report cards exactly how you want them with complete creative freedom.
Result Access Portal: Published results are accessible at results.acadine.aiStudents use their provided username and password to view their complete result marksheet.

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Overview

The result publishing workflow is simple and flexible:
  1. Prepare Excel file - One file with all student data (only requirement: User ID column)
  2. Design DOCX template - Create your report card design with placeholders for data
  3. Upload and publish - Upload both files, configure optional QR code, and publish
  4. Activate credentials - Bulk update student credentials so they can access results
1

Prepare Your Excel File

Create a single Excel file with all student data. The only requirement is including a User ID column.Requirements:
  • Must include a User ID column (Acadine-generated student IDs)
  • Can have any other columns in any order (Name, Class, Subjects, Marks, Grades, etc.)
  • Column names can be anything you want
  • One row per student (rows without User ID are ignored)
  • If multiple sheets exist, only the first sheet will be used
Example Excel Structure:
ABCDEFGHIJ
User IDNameClassSectionRoll NoEnglishMathematicsScienceTotalPercentage
38AcRWcPRAGYASHREE MISHRA8ADS587885928826588.3
38AcRjKSRISHTI KUMARI8AGargi644978858124481.3
38Ac537RUMMAN KHAN8CRamakrishna567690889427290.7
Column letters (A, B, C…) are how you’ll reference data in your DOCX template. Keep track of which column contains which data.
You can include as many columns as you need - theory marks, practical marks, grades, attendance, remarks, etc. There are no restrictions on column structure.
2

Create Your DOCX Report Card Template

Design your report card template exactly as you want it to appear. Use placeholders to reference data from your Excel file.Template Design:
  • Use complete creative freedom (formatting, tables, images, logos, colors, fonts)
  • Reference Excel data using column letters: {{A}}, {{B}}, {{AA}}, {{AB}}, etc.
  • Add {{REPORT_QR_CODE}} placeholder for QR code to detailed reports (optional)
  • Add {{r REPORT_LINK}} placeholder for clickable hyperlink to detailed reports (optional)
  • Include school branding, headers, footers, signatures as desired
Placeholder Syntax:
PlaceholderDescriptionExample
{{A}}Single letter columnReferences column A (User ID)
{{B}}Single letter columnReferences column B (Name)
{{AA}}Multi-letter columnReferences column AA
{{REPORT_QR_CODE}}QR code for detailed reportsInserts QR code image (optional)
{{r REPORT_LINK}}Clickable hyperlink to detailed reportsInserts clickable link (optional)
How Placeholders Work:If Excel Column B contains “PRAGYASHREE MISHRA”:
  • Template: Name: {{B}}
  • Result: Name: PRAGYASHREE MISHRA
  • Column letters are case-sensitive: {{A}} and {{a}} are different
  • For hyperlinks, use {{r REPORT_LINK}} (note the r prefix), not {{REPORT_LINK}}
  • Ensure placeholder syntax is exact: {{A}} (correct) vs {A} or ((A)) (incorrect)
3

Upload and Publish Results

Navigate to the Publish Results screen in your admin dashboard and upload your files.
Publish results screen
Publishing Steps:
  1. Enter exam name (e.g., “Annual Exam 2026”, “Pre-Board III 2026”, “Mid-Term December 2025”)
  2. Upload Excel file - Select your prepared Excel file
  3. Upload DOCX template - Select your report card template
  4. Select tests for detailed reports (if using {{REPORT_QR_CODE}} or {{r REPORT_LINK}} placeholders):
    • Choose test(s) that were evaluated through the Acadine platform
    • Students can scan the QR code or click the link to view detailed test analysis
    • Skip this if you don’t have these placeholders in your template
  5. Review the uploaded data
  6. Confirm and publish
  7. Refresh the page after a few seconds - status should change to “Published”
The exam name appears on the result marksheet, so choose a clear, descriptive name.
Detailed Report Features: Add {{REPORT_QR_CODE}} for QR codes or {{r REPORT_LINK}} for clickable hyperlinks. You’ll select which tests to link during the publish step.
4

Update Student Credentials

After publishing results, update student credentials so they can log in.Credential Setup:
  1. Go to the Students tab in your dashboard
  2. Click Bulk Update
  3. Select Update Credentials
  4. Upload the credentials CSV file
  5. Wait a few seconds for processing to complete
Update credentials screen
Credentials CSV Format:
User IDUsernamePassword
38AcRWc38AcRWc38AcRWc-pass
38AcRjK38AcRjK38AcRjK-pass
38Ac53738Ac53738Ac537-pass
Required columns:
  • User ID - Must match User ID from Excel file
  • Username - Login username (must be globally unique across all students in Acadine)
  • Password - Login password
Recommended approach: Use the User ID as the username for simplicity. This makes it easier for students to remember their credentials.
Usernames must be globally unique across all students in the Acadine platform.
After credentials are updated, students can immediately access their results at results.acadine.ai
5

Access Results

Students can now view their results:
  1. Visit results.acadine.ai
  2. Enter their username and password
  3. View their complete result marksheet with all data from your template
Results portal
Share the result portal URL and credential information with students via your regular communication channels (email, SMS, notice board, etc.).

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Understanding Column References

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How Excel Columns Map to Placeholders

Excel columns are labeled with letters: A, B, C… Z, AA, AB… AZ, BA, BB… etc. Single Letter Columns (A-Z):
  • Column A → {{A}}
  • Column B → {{B}}
  • Column Z → {{Z}}
Double Letter Columns (AA-ZZ):
  • Column AA → {{AA}}
  • Column AB → {{AB}}
  • Column AZ → {{AZ}}
  • Column BA → {{BA}}
Example Mapping:
ExcelPlaceholderSample DataTemplate Usage
Column A{{A}}38AcRWcUser ID: {{A}}
Column B{{B}}PRAGYASHREE MISHRAName: {{B}}
Column C{{C}}8AClass: {{C}}
Column F{{F}}85English: {{F}} marks
Column AA{{AA}}ExcellentRemarks: {{AA}}
You can reference any column in your Excel file. There’s no limit to the number of columns you can use.

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Best Practices

  • Ensure User ID column exists and is correctly populated
  • Use clear, descriptive column headers for your reference
  • Verify data types are consistent in each column (numbers as numbers, text as text)
  • One row per student (duplicate User IDs may cause issues)
  • Remove any completely empty rows
  • If using multiple sheets, ensure your data is on the first sheet
  • Keep a backup copy of your Excel file
  • Use column letters for placeholders: {{A}}, {{B}}, {{AA}}
  • Test template with sample data before publishing to all students
  • Include school logo, header, and branding as desired
  • Use tables for structured data presentation (marks, grades, subjects)
  • For QR codes, ensure {{REPORT_QR_CODE}} has adequate space
  • Keep a backup copy of your template
  • Verify all placeholder references match your Excel column structure
  • Use User IDs as usernames for consistency
  • Create strong but memorable passwords
  • Keep a backup copy of the credentials CSV
  • Verify credentials are uploaded before announcing results
  • Consider using a pattern for passwords (e.g., UserID-pass)
  • Review uploaded data carefully before publishing
  • Cross-check Excel data with template placeholders
  • Verify all column references are correct (A, B, C… match intended data)
  • Test with sample credentials before full rollout
  • Keep source Excel and DOCX files for reference
  • Use clear, descriptive exam names
  • Publish results during off-peak hours if expecting high traffic
  • Announce result availability after credential verification
  • Monitor the system after publishing for any issues
  • Have support ready for credential-related queries

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File Requirements Reference

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Excel File

RequirementDescription
Required ColumnUser ID - Must match Acadine-generated student IDs
Other ColumnsAny columns you need (Name, Class, Subjects, Marks, Grades, Attendance, etc.)
Column NamesCan be anything - you’ll reference them by letter (A, B, C…) in template
Data FormatOne row per student
Sheet RequirementSingle sheet (or first sheet will be used if multiple exist)
File Format.xlsx or .xls

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DOCX Template

ElementDescription
PlaceholdersUse {{LETTER}} format to reference Excel columns
Column ReferenceSingle letters: {{A}}, {{B}} / Multi-letter: {{AA}}, {{AB}}
QR Code{{REPORT_QR_CODE}} - Optional placeholder for detailed report QR code
Report Link{{r REPORT_LINK}} - Optional placeholder for clickable hyperlink
Design FreedomComplete creative control - formatting, tables, images, logos, colors, fonts
File Format.docx

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Credentials CSV

ColumnRequiredDescription
User IDYesMust match User ID in Excel file
UsernameYesLogin username (must be globally unique)
PasswordYesLogin password

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Troubleshooting

  • Refresh the page after 10-15 seconds
  • Check if status shows “Published”
  • Verify both Excel and DOCX files were uploaded correctly
  • Check for any error messages in the upload process
  • Ensure Excel file contains User ID column
  • Verify credentials were uploaded after publishing results
  • Check that username is correct (case-sensitive)
  • Ensure User ID in credentials CSV matches published results
  • Confirm username is unique across all students in Acadine
  • Verify column letters match Excel columns (A, B, C… AA, AB…)
  • Check for typos in placeholder syntax: {{A}} not {A} or ((A)}
  • Ensure Excel file has data in referenced columns
  • Column letters are case-sensitive: use uppercase {{A}} not {{a}}
  • Verify Excel data doesn’t have extra spaces or special characters
  • Verify Excel User IDs match Acadine-generated User IDs
  • Check that referenced columns contain expected data
  • Ensure DOCX placeholders use correct column letters
  • Review Excel file for empty cells or formatting issues
  • Check if data is on the first sheet (if multiple sheets exist)
Need help with result publishing? Contact us at support@acadine.ai